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11 Oct 2021

Full-Time Administrative Assistant

Delkor Systems – Posted by Dbloch Saint Paul, Minnesota, United States

Job Description

The Administrative Assistant provides administrative support to the Human Resources Department and members of the senior leadership team.  S/he must be capable of working well with all levels of internal management and staff, outside vendors, and customers.  This individual is responsible for performing administrative tasks to ensure our company’s workflow runs smoothly.  A strong aptitude for details, the ability to work in a time sensitive environment, and unwavering professionalism are required.

ESSENTIAL FUNCTIONS

  • General Administrative Duties:
    • Assist with the maintenance of properly cleaned safety eyewear and the distribution of disinfectant sanitation products.
    • Assist with Event Management activity requests.
    • Distribute daily mail, newspapers.
    • Serve as the primary point of contact for guests, vendor, customers.
  • Senior Leadership Team Support:
    • Attend meetings, serve as a scribe and prepare follow up meeting action items and requests.
    • Provide ongoing communication support including VP updates, follow up on action items assigned, task deadlines, requests for information
    • Provide ongoing organizational support including establishment and maintenance of various filing systems (electronic and manual)
    • Update metrics, KPIs, various reports for this sector of the business.
    • Update Visio documents, including organizational chart for Production and AMC staff.
    • Update Monthly Quality Meeting presentations.
    • Assist with special projects upon request.
    • Assist with the formatting, storage, and status of Engineering Department process documentation.
    • Review documents for usage of proper grammar; edit documents as necessary.
    • Assist with data entry to support sales team.

Education and Experience

  • Proven work experience as an Administrative Assistant, Executive Assistant, or similar role.
  • Working knowledge of office procedures best practices.
  • Experience exercising discretion and confidentiality with sensitive material.
  • Previous work experience in a manufacturing environment a plus.

Technical Skills and Abilities

  • Proficient in the use of Microsoft Office 365 Products including Excel, Word, Outlook, Teams, SharePoint.
  • Effective analytical skills.
  • Demonstrated ability to produce written communication at a professional business level.
  • Able to independently problem solve issues and incorporate critical thinking into the decision-making process.
  • Well organized with excellent attention to detail.
  • Able to adapt to a fast-paced environment.

Interpersonal Communication

  • Communicates clearly and effectively (verbally and/or non-verbally) to individuals and groups, internally and externally, to exchange ideas and convey detailed information accurately.
  • Works well with a variety of people and personalities, and with other Delkor departments.
  • Works collaboratively, as a team member, to suggest ideas and resolve issues in a positive manner.
  • Able to be assertive when dealing with internal and external customers and able to push back when necessary.

Work Ethic

  • Self-motivated and able to work independently and accurately with minimal supervision.
  • Understands the need to work productively, prioritizing tasks and making good use of his or her time.
  • Committed to meeting established deadlines.
  • Able to maintain a positive workplace environment, even when encountering challenging situations.

Physical Requirements

  • Sit at a desk or in meetings for extended periods including performing extensive computer tasks.
  • Stand and walk for a portion of the day to interact with other employees.
  • Lift 10 – 30 pounds on occasion.
  • Possess arm and hand mobility and strength to lift, hold, reach, carry, push and pull packaging, supplies and other items used by HR.
  • Able to judge distances and space relationships to successfully complete detailed activities to fine tolerances, including reading spreadsheets and other documents.
  • Communicate effectively to give and receive detailed information through verbal and/or non-verbal communication in person or using the telephone; exchange ideas and convey detailed information accurately to customers, co-workers, supervisors, vendors and others inside and outside the company.

Work Environment

  • Approximately ninety percent (90%) of the work duties are performed in an office setting, carrying out detail work sitting at a desk and working on the computer.
  • Approximately ten percent (10%) of the work is performed on an assembly floor with expose to tools, dirt, dust, chemicals, metals, and plastics, varying temperatures, construction noises and odors from production processes.

Tools and Equipment

  • Use general office equipment such as computer, printer, telephone, fax machine, copiers, e-mail, calculator and other such equipment.

EEO Policy Statement

  • Delkor is an Equal Opportunity Employer.

Qualifications

Skills

Required

Microsoft Office 365

Intermediate

Written Communication

Advanced

Verbal Communication

Intermediate

Behaviors

Preferred

Enthusiastic: Shows intense and eager enjoyment and interest

Dedicated: Devoted to a task or purpose with loyalty or integrity

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

Self-Starter: Inspired to perform without outside help

Education

Required

High School or better.

How to Apply

Apply Here

Job Categories: Human Resources. Job Types: Full-Time.

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